Analyst Team Administration Required In Hong Kong

Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial institutions, is seeking an Analyst, Team Administration to join their Hong Kong team. This role offers the chance to provide comprehensive secretarial and administrative support to a high-performing team, working closely with senior stakeholders in a collaborative and inclusive environment. If you’re an organized, detail-oriented professional who thrives on keeping things running smoothly and enjoys contributing to a positive workplace culture, this is an opportunity to grow your career with a global organization that values its people.

About MUFG

With 150,000 colleagues across the globe, MUFG is committed to building long-term relationships, serving society, and fostering sustainable growth for a better world. Their vision is to be the world’s most trusted financial group, and that starts with putting people first. In Hong Kong, the team values collaboration, dependability, and inclusivity—creating an environment where every voice is heard and every action counts. As part of MUFG, you’ll have the support and resources to own your career while making a meaningful impact every day.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the team, handling all documentation and communications with confidentiality and professionalism.

• Liaise effectively with key internal and external stakeholders, ensuring clear communication and smooth information flow.

• Assist the executive assistant in arranging meetings and events, including scheduling, logistics, and preparation of materials.

• Organize the full spectrum of travel arrangements, including booking flights, securing accommodations, processing business travel applications, and managing expense claims.

• Coordinate meetings and conferences by preparing agendas, distributing documents, booking venues, and ensuring seamless execution.

• Support staff engagement initiatives by assisting in planning and coordinating team events and activities that promote a positive workplace culture.

• Handle other duties as assigned by the Department Head, demonstrating flexibility and a willingness to take on new challenges.

• Maintain strict confidentiality when dealing with sensitive information.

• Prioritize workload effectively to ensure timely completion of all administrative tasks.

• Utilize Microsoft Outlook, Word, Excel, and PowerPoint efficiently to manage schedules, prepare reports, and communicate effectively.

What You Bring

We’re looking for someone with proven administrative experience who combines technical proficiency with strong interpersonal skills and a collaborative spirit.

Essential Qualifications and Experience:

• 3-5 years of experience in a secretarial or administrative role within a professional setting, where reliability and discretion were essential.

• Fluency in English (reading, writing, and speaking) is required. Additional language skills in Cantonese or Mandarin are highly valued for effective communication across diverse teams.

• Proficiency in Microsoft Outlook for calendar management, Word for document preparation, Excel for data tracking, and PowerPoint for creating presentations.

• Outstanding written and verbal communication skills, with the ability to interact thoughtfully with senior stakeholders while maintaining clarity and professionalism.

• A results-oriented approach with a strong sense of accountability—you ensure tasks are completed accurately and on time.

• The ability to work responsively under pressure, prioritizing work according to urgency without compromising quality or attention to detail.

• Exceptional attention to detail, ensuring accuracy across all aspects of administration, from travel bookings to expense claims.

• Experience coordinating meetings or events, demonstrating your capability in managing logistics efficiently and fostering positive relationships.

• A collaborative mindset that supports teamwork across departments and nurtures an inclusive atmosphere.

• A strong commitment to maintaining confidentiality, reflecting your trustworthiness and integrity.

Benefits and Perks

• Competitive Compensation: Annual salary ranging from HK$400,000 to HK$600,000, based on experience and qualifications.

• Global Organization: Join a world-leading financial group with 150,000 colleagues across the globe.

• Career Development: MUFG invests in talent, technologies, and tools that empower you to own your career.

• Inclusive Culture: Work in an environment where collaboration, diversity, and respect are at the core of everything.

• Meaningful Impact: Your work will directly contribute to the smooth operation of a high-performing team and a positive workplace culture.

• Hong Kong-Based: Be part of a dynamic team in one of Asia’s leading financial hubs.

How to Apply

If you’re ready to bring your administrative expertise to a role where you’ll be valued and supported, we’d love to hear from you. Please apply directly on JobLeads.

We regret to inform that only shortlisted applicants will be notified. Personal data collected will be used for recruitment purposes only. For our Privacy Policy, please visit: https://www.mufgamericas.com/candidate-privacy-policies-by-country

MUFG is an equal opportunity employer. We view our employees as our key assets and are committed to hiring based on merit and organizational fit, regardless of race, religion, or gender.

Take the next step in your career with a global leader apply today.