Administrative Assistant Required In Hong Kong

Hirsch Bedner and Associates (HBA), a global leader in hospitality design, is looking for a friendly and organized Administrative Assistant cum Receptionist to join their Quarry Bay office. In this role, you’ll be the welcoming face of the company, greeting visitors and managing the reception area, while also providing essential administrative support to keep the office running smoothly. From coordinating travel and processing expenses to assisting with meetings and events, your work will contribute to the positive experience of both clients and colleagues. If you have at least two years of experience in a similar role and enjoy being at the heart of a creative, professional environment, this could be the perfect opportunity.

Key Responsibilities

• Greet and welcome visitors to the office in a friendly and professional manner, creating a positive first impression.

• Handle incoming calls, directing them to the appropriate person or department efficiently.

• Manage the office reception area, ensuring it is well-presented and welcoming at all times.

• Provide general administrative support, acting as the first point of contact for maintenance and repair requests.

• Monitor office equipment and arrange timely servicing to minimize disruptions.

• Assist with meeting and event coordination, including arranging catering and logistics.

• Order office supplies and maintain accurate inventory levels.

• Make international travel arrangements for staff, including flights, accommodations, and transportation.

• Handle petty cash transactions and ensure accurate record-keeping.

• Collect and verify employee expense claims and supporting documents, ensuring compliance with company policies.

• Process expense reimbursements and communicate with employees to resolve any discrepancies or missing information.

• Support the HR and Finance teams with ad-hoc administrative tasks as required.

Qualifications and Experience

We’re looking for someone with strong organizational skills, a professional demeanor, and the ability to juggle multiple responsibilities with a smile.

Essential Requirements:

• At least 2 years of experience as an Administrative Assistant or Receptionist, ideally within a professional services or creative environment.

• Diploma or equivalent qualification in Business Administration or a related field.

• Strong communication and interpersonal skills, with the ability to engage warmly and professionally with a wide range of people.

• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.

• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.

• A keen eye for detail and the ability to work accurately and efficiently.

• A friendly, professional, and customer-focused attitude—you take pride in making people feel welcome and supported.

About HBA

For over half a century, HBA has been a leading voice in the world of hospitality design. Today, they are a dynamic and multidisciplinary creative collective, bringing decades of experience to bear across specialisms, markets, and industries. Working at HBA means being part of a team that values creativity, collaboration, and excellence. In the Quarry Bay office, you’ll find a supportive environment where your contributions are recognized and you have the opportunity to grow alongside some of the most talented professionals in the industry.

Benefits and Perks

• Prestigious Brand: Join a globally recognized leader in hospitality design with a rich history of excellence.

• Supportive Culture: Work in a collaborative, creative environment where your role is valued.

• Varied Responsibilities: Enjoy a mix of reception duties and administrative tasks that keep each day interesting.

• Professional Growth: Opportunities to develop your skills and build a career within a dynamic, multidisciplinary team.

• Quarry Bay Location: Be based in a vibrant Eastern District office, well-connected and convenient.

 How to Apply
If you’re ready to bring your administrative and reception skills to a world-class creative team, we’d love to hear from you. Please apply now through the platform where you found this listing.

Take the next step in your career with HBA apply today and become part of a legacy of design excellence.